Privacy Policy

DATA PRIVACY NOTICE

The League of Friends of Buckingham Hospital

Registered Charity 275888

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).

2. Who are we?

The League of Friends of Buckingham Hospital is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The League of Friends of Buckingham Hospital complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

  • To administer membership records;
  • To fundraise and promote the interests of the charity;
  • To manage our volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services running at the The League of Friends of Buckingham Hospital.

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events and activities.
  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement:
    • The processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • There is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with the trustees of The League of Friends of Buckingham Hospital. We will only share your data with third parties outside of The League of Friends of Buckingham Hospital with your consent.

6. How long do we keep your personal data?

Specifically we keep gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.

7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which The League of Friends of Buckingham Hospital holds about you;
  • The right to request that The League of Friends of Buckingham Hospital corrects any personal data if it is found to be inaccurate or out of date; 
  • The right to request your personal data is erased where it is no longer necessary for The League of Friends of Buckingham Hospital to retain such data;
  • The right to withdraw your consent to the processing at any time;
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, known as the right to data portability (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means];
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics];
  • The right to lodge a complaint with the Information Commissioner’s Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the League’s co-data controllers, Mr Brian Clarke and Mrs Margaret Clarke, at The League of Friends of Buckingham Hospital, Buckingham Hospital, High Street, Buckingham, MK18 1NU or at info@lfbh.org.uk

You can contact the Information Commissioner’s Office on 0303 123 1113, or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

DATA PRIVACY NOTICE

The League of Friends of Buckingham Hospital
Registered Charity No: 275888

  1. Your personal data — what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed bythe General Data Protection Regulation (the “GDPR”).

  1. Who are we?
    The League of Friends of Buckingham Hospital (LFBH) is the data controller (contact details
    below). This means it decides how your personal data is processed and for what purposes.
  2. How do we process your personal data?

LEBH complies with its obligations under the “GDPR” by keeping personal data up to date; by
storing and destroying it securely; by not collecting or retaining excessive amounts of data; by
protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that
appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

  • To administer membership records;
  • To fundraise and promote the interests of the LFBH;
  • To manage our volunteers;
  • To maintain our own accounts and records (including the processing of Gift Aid Declarations);
  • To inform you of news, events, activities and services running at the LFBH

4, What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events and

activities.

  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under
    employment, social security or social protection law, or a collective agreement;
  • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes)
  • there is no disclosure to a third party without consent.
  1. Sharing your personal data
    Your personal data will be treated as strictly confidential and will only be shared with the trustees of the LFBH. We will only share your data with third parties outside of the LFBH with your consent.
  2. How long do we keep your personal data?

Specifically we keep; gift aid declarations and associated paperwork for up to 6 years after the
calendar year to which they relate.

  1. Your rights and your personal data

Unless subject to an exemption under the “GDPR”, you have the following rights with respect to
your personal data: –

  • The right to request a copy of your personal data which the BHLF holds about you;
  • The right to request that the BHLF corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the LFBH to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automaied means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where
    processing is based on legitimate interests (or the performance of a task in the public interest/ exercise of official authority), direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.
  1. Further processing

I we wish to use your personal data for a new purpose, not covered by this Data PrivacyNotice,
then we will provide you with a new notice explaining this new use prior to commencing the
processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

  1. Contact Details

‘To exercise all relevant rights, queries or complaints please in the first instance contact the LFBH
co-data controllers, Mr Brian Clarke/Mrs Margaret Clarke at The League of Friends of Buckingham Hospital, Buckingham Hospital, High Street, Buckingham, MK18 1NU or by using the form on the LFBH website: Ifbh.org.uk

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://
ico.org.ul/giobal/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire. SK9 SAF.